BY-LAWS OF Skate Brandon
CLUB shall mean Skate Brandon.
By-law 1: Club Membership
Membership in the Club shall be open to all, irrespective of sex, age, creed or color.
By-law 2: Skate Canada and Club By-laws, Rules and Regulations
All members shall uphold, observe and conform to the By-laws, Rules and Regulations of Skate Canada, the By-laws of the Club and such regulations as made by the Board of Directors of the Club
By-law 3: Membership Fees
Members of the Club shall be registered with Skate Canada and pay such registration and other fees to Skate Canada as set from time to time by Skate Canada. (See Skate Canada By-law 1201 (1) (c) (ix), Skate Canada By-law 1202 (1) (a), Rule 2101, Policies and Procedures.)
By-law 4: Member in Good Standing
For a member of the Club to be considered in good standing with the Club, that member must pay Club fees as are stipulated by the Club Board of Directors in advance of the membership year in question. Members will not be permitted to take part in any Club activities if these fees are not paid within _30_ days of the date set for payment. Members in arrears shall be considered as having terminated their club membership.
By-law 5: Setting of Club Fees, Rules and Skating Hours
Fees, skating rules and skating hours of the Club shall be as the Board of Directors decides from time to time. Club membership shall commence on the first day of the Skate Canada membership year, 1 September, or the date that fees are paid (whichever is the latter) and terminate on the last day of the Skate Canada membership year, 31 August.
By-law 6: Suspension and Expulsion from the Club
The Board of Directors may suspend or expel a member of the club for acting contrary to the Bylaws, Rules and Regulations of Skate Canada or of the Club. The Club Board shall develop a suspension and expulsion policy in accordance with the Skate Canada Complaint, Suspension and Expulsion Policy and Procedure that contains a provision for suspending or expelling of any member of the Club from such membership on terms and conditions that are deemed appropriate and necessary by the Club Board of Directors. The Club Board of Directors shall approve this policy from time to time and it shall be in writing and made available to all members in advance of its implementation. This policy must include an appropriate hearing and appeal process, which includes principles of due process, an appropriate reinstatement application process and an appropriate graduated series of disciplinary measures. [See Skate Canada By-law 1204.]
By-law 7: Classes of Club Membership
The classes of membership, eligibility and privileges shall be as follows:
• Individual membership: Non-skating members who have paid the fees as set by the club and are Associate Members of Skate Canada. Individual members of legal age of 18 shall be entitled to one vote at each Annual General Meeting and Special Meeting of the Club.
• Active Membership: All eligible skaters who participate in a Club Skating Program and who have paid the fees as set by the club and are Associate Members of Skate Canada. All Active Members of the legal age of 18 shall be entitled to one vote at each Annual General Meeting and Special Meeting of the Club.
• Partial Membership: All eligible skaters who are an Associate Member or a Restricted Member of Skate Canada through another HOME club and have paid for a Skate Brandon Program as set by the Board. All Partial members of the legal age of 18 shall be entitled to one vote at each Annual General Meeting and Special Meeting of the Club.
• Affiliate Membership (Non-Voting): All eligible skaters who are an Associate Member or a Restricted Member of Skate Canada through another HOME club and have paid the affiliate membership rate as set by the Board. This membership does not hold voting rights at Annual, General or Special Meetings of the Club.
• Special Membership: Parent or guardian of legally underage Active or Partial members who have paid the fees as set by the Club and are Associate Members of Skate Canada.
• Honorary Membership: The Annual Meeting of members may elect any person an Honorary Member of the club. An Honorary Member shall be exempt from club dues (but not Skate Canada dues) and shall not vote at meetings of the club unless otherwise qualified. They may have a voice at the meetings of the club.
• Restricted Membership: A restricted member is an individual who is a paid employee (of the club, Section or Association), a non-active coach, a performing professional skater or a professional dance partner. A restricted member is not permitted to hold elected office, may not vote at meetings, is not permitted to compete in competitions, and is not permitted to officiate at tests or competitions. [See Skate Canada By-law 1201 (1) (c) (xi), By-law 1202 (2) and Rule 2001.]
By-law 8: Liability
The Club shall not be responsible for any damages, injury, or loss of property to any member, guest or visitor to the Club regardless of the reason or nature of such damage, loss or injury. Every member, guest or visitor shall use the Club facilities at his or her own risk. The Club shall participate in the Skate Canada Club Liability and Member Accident Insurance programs [Skate Canada By-law 1201 (1) (c) (viii)].
By-law 9: Members of Board of Directors, Committees and Club Delegate to Skate Canada
The members of the Board of Directors, members and Chairs of committees, and the Club Delegate to Skate Canada must be members in good standing of the Club, be registered as Associate Members of Skate Canada, be of legal age, and be eligible persons (with the exception of the Coaching Representative) as defined by Skate Canada Rules.
By-law 10: General Management of the Club
The general management of the club shall be vested in a Board of Directors consisting of: immediate Past President, President, Vice-president, Secretary, Treasurer, up to six Directors at large and a Coaching Representative. All of the above, with the exception of the Past President and the Coaching Representative shall be elected for 2-year terms at the Annual General Meeting. The President and Vice-President and three Directors at large shall be elected in even numbered years and the Secretary, Treasurer and the remaining three Directors at large shall be elected in odd numbered years. The Coaching Representative shall be elected annually by and from within the coaches of the club. The Past President shall be ex-officio and shall hold office until a new President has been duly elected. The coaching representative shall be elected as per Skate Canada by-laws.
By-law 11: Holding of Board of Directors Office
The Board of Directors shall hold office until the close of the meeting at which their successors have been duly elected. Any member of the Board of Directors may be removed by the members by a 2/3 majority vote at a Special General Meeting duly called for that purpose.
By-law 12: Voting at Board of Directors Meetings
A quorum of the Board of Directors shall consist of 50% plus 1 members of the Board of Directors, including the Chair. NOTE: Questions arising at any meeting of the Board of Directors shall be decided by a majority of votes. The meeting chair may vote only when the vote would change the result. Therefore the chair may vote to break a tie, and thus pass the motion, or to create a tie, and thus defeat a motion. A majority of the Board of Directors shall form a quorum. [Skate Canada Bylaw 1420 (5)]
By-law 13: Board of Directors Vacancies
Casual vacancy occurring between any Annual General Meeting of the Club, may be filled, until the next annual General Meeting by a majority vote of the remaining members of the Board of Directors or in the case of the Coaching Representative, by the coaching staff.
By-law 14: Board of Directors Member Absenteeism
If a Board of Directors Member is absent for more than _2_ consecutive scheduled Board of Directors meetings, without good cause and/or without prior notification to the President or Secretary, then that office may be declared vacant by a majority vote of the Board of Directors.
By-law 15: Role of President
The President shall act as Chair of all Board of Directors, Annual and General meetings. In his/her absence, the Vice-president will fill this duty.
By-law 16: Role of Treasurer
The Treasurer shall be responsible for the safe control of all club funds, for preparing and submitting to the Board of Directors on a regular basis an annual budget and keeping such records as are required for financial review. The Treasurer is also responsible for arranging for an unaudited annual financial statement. Any two of the President, the Vice-president and the Treasurer shall sign all cheques and legal documents. Note: It is recommended that the Treasurer be one of the signatories.
By-law 17: Role of Secretary
The Secretary shall deal with all correspondence subject to the approval of the President or his/her delegate, shall issue all notices for Board of Directors and general meetings, shall take minutes at all meetings, and shall be responsible for submitting to Skate Canada and the Section such reports as are required by Skate Canada rules and other regulations.
By-law 18: Committees – President as ex-officio member
The President shall be an ex-officio member of all committees.
By-law 19: Committees - Appointment
The President shall appoint standing committee Chairs whom shall look after duties assigned to them. All Committee Chairs must submit the names of their committee members to the President for approval.
By-law 20: Committees: Eligibility to Serve
All Club Board of Directors and members of Committees shall be eligible persons and shall be of legal age (18 years). They must be members in good standing of the club and be Associate Members of the Association. Skate Canada By-law 1201 (1) (c) (ii).
By-law 21: Rules of Order
Rules of order for all meetings, General and Board of Directors, shall be as outlined in Roberts Rules of Order in all cases in which they are applicable and consistent with the by-laws or special rules of the Association (Skate Canada By-law 1603).
SKATE CANADA CLUB DELEGATE AND REGION COUNCILORS
The Club Delegate to Skate Canada and/or the Section shall be appointed annually by the Board of Directors. The Delegate need not be a member of the Board of Directors. The Section and/or Skate Canada National Office shall be advised of the appointed delegate's name. The Club shall appoint a Councilor and an alternate Councilor to serve on the Region Council as required by the By-laws of the Region Council. The delegates and councilors shall report on activities at these meetings and shall be entitled to receive compensation for pre-approved expenses related to attendance at required meetings.
ANNUAL GENERAL MEETING
By-law 23: Timing, Quorum, Special Meeting Request
An Annual General Meeting shall be held within __60__ days of the close of the March 31st fiscal year. Other general meetings may be held from time to time upon the request of the Board of Directors or upon written request of ___10%__ per cent of Club Members. A quorum for an Annual General Meeting or Special Meeting shall be __5%__ per cent of the eligible-voting members.
By-law 24: Written Notice
Written notice of all Annual General Meeting and Special Meetings shall be provided 15 days in advance to each eligible voting member. The notice shall include the time and place of the meeting, the agenda, full details of any proposed amendments to these By-laws, and a complete list of the candidates nominated for elections.
By-law 25: Voting on Club Elections
Voting on Club elections shall be by secret ballot and a simple majority shall elect a candidate. Voting on other matters may be by a show of hands.
By-law 26: Eligibility to Vote
Voting for club elections or on any matters pertaining to skating shall be restricted to eligible club members who are registered as Associate Members of Skate Canada and are 18 years of age, to the club Coaching representative(s) and to Special Members of the club voting on behalf of their underage children (who are voting members of the club and registered as an Associate Member of Skate Canada).Special Members shall be restricted to one vote per family registered through the club.
By-law 27: Order of Business
The order of business at an Annual General Meeting of the Club shall be as follows:
• Reading of the Notice of Meeting
• Approval of Agenda
• Minutes of the preceding General/Special meeting
• Confirmation of the actions taken by the Board of Directors
• Secretary’s Report
• Treasurer’s Report (Annual Financial Statement)
• Other Reports
• Election of Board of Directors
• Amendments to the Constitution and By-laws
• Appointment of Auditors (as applicable)
• New Business
By-law 28: Right to Submit, Process for Submitting
Any member of the Club, in good standing, may propose an amendment to the Constitution or Bylaws of the club. This proposal must be submitted in writing to the Club Board of Directors. The proposed amendment will be presented to the Annual General Meeting or Special Meetings. All amendments must be submitted at least 21 days before the respective meeting. No amendment to the Constitution or By-laws of the Club shall be accepted from the floor at any meeting.
By-law 29: Interim Amendments
By-laws may be enacted or amended by a majority vote (50% plus 1) of the Board of Directors whenever required. The members must present such by-laws or amendments at the next General Meeting for ratification. If they fail to be ratified, they will cease to be effective and may not be re-enacted by the Board of Directors for one calendar year.
By-law 30: Voting of Amendments
Any amendment, to be accepted or ratified, must pass by a vote of 2/3 of those eligible to vote and present at an Annual General Meeting of the Club.
By-law 31: Effective Force of Amendments to By-laws
All amendments to the by-laws upon receiving approval of any general or special meeting of members and upon approval of the provincial government (if applicable) shall come into force immediately or on a date specified for same. All such amendments shall be submitted to Skate Canada. Skate Canada reserves the right of refusal of any amendment. Such refusal shall only be made if the intent of such amendment is to violate, in principle or spirit, any Skate Canada rule and/or by-law.
The Treasurer shall deposit all funds of the Club in such banks or other institutions as designated by the Board of Directors.
All disbursements of club funds shall be by cheque or other auditable document.
A person designated by the Board of Directors shall make a review of the financial transactions of the Club each year and the financial statements shall be made available to the membership of the Club.
By-law 35 Dissolution
In the event that the club ceases to exist, the net assets from liquidation shall go to a designated group as voted on and approved by a majority of the directors at a general board meeting.
By-law 36: Finance Committee/Chair
This committee shall be responsible for preparing the Club's annual budget and supervising the finances of the club including the presentation of an independently reviewed annual statement of revenues and expenditures to its members. Reporting to the finance committee are sub-committees as determined by the Board. These may include but may not be limited to the fundraising committee.
By-law 37: Nominating Committee
This committee is responsible for selecting at least a full slate of candidates for election to the Club Board of Directors and shall present such a slate to the Board of Directors no later than 21 days before an Annual Meeting in the year, which an election is to be held. The nominating committee shall consist of a minimum of two members, one from the Board of Directors and one from the membership. Other nominations may be made by any member in good standing by a written submission to the nominating committee at least 3 days before the Annual Meeting. Each nominee must indicate acceptance in writing prior to the commencement of elections. Nominations from the floor at the Annual Meeting will not be accepted.
By-law 38: Membership Committee/Chair
This committee is responsible for promoting and developing membership in the club and for ensuring submission of club and member registrations to Skate Canada. Reporting to the membership committee are sub-committees as determined by the Board. These may include but may not be limited to the Publicity sub-committee and the Special Events sub-committee.
By-law 39: Skating Programs Committee/Chair
In consultation with the club coaching staff the committee shall coordinate and oversee implementation and delivery of all Skate Canada skating programs including but not limited to CanSkate, CanPowerSkate, Synchronized Skating, STARSkate, Competitive Skate, and Talent Identification and Development. Reporting to the skating programs committee are sub-committees as determined by the Board. These may include but may not be limited to the recreational skating programs sub-committee, the ice allocation sub--committee, the test sub-committee, and the synchronized skating sub-committee.
By-Law 40: Dispute Resolution Policy
For the purposes of these By-Laws, the Skate Canada Manitoba policy will apply. (Policy B.114)
By-Law 41: Appeals Policy
For the purposes of these By-Laws, the Skate Canada Manitoba policy will apply. (Policy I.l0l)
For the purposes of these By-Laws, the Skate Canada Manitoba policy will apply. (Policy J.101)